The Role
The purpose of the job is to provide timely and reliable financial information and analysis that leads to effective decision making.

Dimensions of Role
The post holder reports to the Head of Finance and is responsible for Country management, financial reporting and analysis, internal financial controls, and country finance corporate systems.

Typical Responsibilities
• Participate in the annual budget preparation process by completing tasks which may be assigned by the Head of Finance.
• Monitor budget versus expenditure for the country.
• Prepare weekly and monthly consolidated country cash forecasts and submit to the Head of Finance.
• Follow up on all inter-company charges to ensure they are properly authorized and passed to relevant offices timely.
• Prepare a monthly financial management report for Country Leadership Team (CLT) decision making.
• Maintain the Corporate financial system, i.e. SAP and ensure monthly exports are submitted timely.
• Maintain and upload monthly export files to International Headquarters (IH) and produce and review the reports.
• Review all PU/project monthly financial reports for correctness and give feedback.
• Provide training on corporate finance systems to all finance staff.
• Provide/facilitate staff training in Plan Policies and Procedures
• Provide/facilitate Community and Partner training in Financial management
• Follow up on financial AAL from GA audit and Internal Control
• Visit all Programme Unit (PU) and field offices to ensure they comply with Plan policies and procedures
• Visit partners and assess conformity with Plan systems
• Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.
• Review of Payment/Journal voucher packages and ensure they are in line with Plan procedures/controls before approvals by management.
• Ensure that all approved POs received from the PO point person are correctly linked in the SAP in a timely manner (to avoid delay of implementation & payments), with all grant account lines attached to the relevant GAD/FAD.
• Review list of all outstanding advances, and follow-up for prompt liquidation.
• Review of monthly bank and receipts reconciliations for all Plan SLE Accounts.
• Ensure that all payments are effected within 5 working days after receipt of complete payment documentation.
• Assure that all monthly accruals are duly registered in the SAP before month end closure.
• Support Head of Finance to plan and implement policies and procedures that will ensure Accountants and PU managers follow up on partner advances for timely liquidation and compliance.
• Prepare accurately and timely the Year-end Schedules for Head of Finance’s review.
• Ensure schedules for all balance sheet items are reviewed and dealt with as appropriate (accruals, payables and prepayments).

Dealing with Problems
• Working in partnership with different organisation culture and ensure project results are achieved timely without compromising quality.
• Managing donor grants with strict reporting deadlines.
• Working effectively in multiple communities and environment.
• Operating in remote areas and with vulnerable communities.
• Promotes innovation and learning.
• Communicates clearly and effectively.
• Appreciation of child rights and gender.

Communications and Working Relationships
Internal
• Direct report to Head of Finance.
• Direct contact with Project Accountant and Finance Coordinators.
• Interacts with resource mobilisation and Grant Accountant at the country office level.

External
• Implementing Partners.
• Partners at District level.
• Head of departments – Local government authorities.
• Community resource people including various village level committees.
• Children during field visits.
• Contacts with donors during donor visits.
• National Offices representatives during Programme Unit visits.
• Country Finance Manager during Programme Unit visits.

Knowledge, Skills and Behaviours
Knowledge
• In-depth knowledge of the Finance and accounting preferably in Non profit making organisation
• A degree in Accounting or equivalent qualification
• CPA will be an added advantage
• 5 years’ experience in a similar role in an NGO environment

Skills
• Analytical and problem solving skills
• Excellent communication skills appropriate to the audience
• Proficient Computer skills and use of relevant accounting packages
• Ability to work under harsh condition
• Ability to work under multidisciplinary and multicultural environment
• Good English language skills(oral /written

Behaviours
• Hardworking with capacity to work independently with minimum supervision
• Honest, integrity, open and transparent personality.
• Team player
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender

Physical Environment and Demands
Office based. Moderate travel.

How to apply
Plan Tanzania is an equal opportunity employer. Interested and qualified Tanzanians are invited to send their applications enclosing detailed curriculum vitae, copies of relevant education and professional qualifications, names of 3 referees and their contacts. Applications should be sent to recruitment.tanzania@plan-international.org not later than 15 May, 2015.