a) Reports to: Human Resources and Administration Manager
b) Job Purpose: To effectively and efficiently provide secretarial and
office management services to departmental head and advice the senior
personal secretaries and personal secretaries on Secretarial duties
using secretarial equipment and Ethical codes of conduct in order to
facilitate implementation of departmental functions.
c) Main Duties/Tasks:
i. To accurately and timely word processing documents in the department
by using personal computer in order to meet targets.
ii. To maintain records of incoming and outgoing correspondences and
files while maintaining confidentiality using registers of direct
communications with the concerned to facilitate departmental activities
and keeping track of file movement.
iii. To attend departmental visitors by welcoming entertaining and
providing them with relevant information’s and guidance so that image of
VETA can be maintained.
iv. To arrange and maintain record of events including appointments,
meetings, visiting schedules by keeping and updated diary of events of
facilitate working schedule of the department.
v. To initiate travel and accommodation arrangement by informing the
concerned of the details in order to provide the requested service in
time to improve efficiency of the department.
vi. To participate in budget preparation by providing inputs of
measurements in order to facilitate preparation of Departmental budget.
vii. To timely rise order of office requirements using requisition forms
to ensure adequate office supplies to the Department.
viii. To arrange and coordinate meetings by providing meeting
notification to members and recording proceedings during the meeting for
record keeping.
ix. To attend any other duties related to his/her job as may be assigned
by his/her superior from time to time.

d)Minimum Qualification and experience required:
• Form IV with passes
• Diploma in Office Management
• Executive Secretarial stage II
• Typing stage III
• Must be able to use if ICT equipment.
• Should be able to write presentable report by Shorthand/Hatimkato

MODE OF APPLICATION
ü Application letters enclosed with CVs indicating names and addresses
of three referees, copies of relevant academic transcripts and
certificates should be addressed to the undersigned.
ü Only applicants with required qualification will be considered.
ü Only short listed candidates will be contacted.
Deadline for submission of applications is 5th August, 2017.via
southernhighlandsvtc@gmail.com