a) Reports to: Human Resources and Administration Manager
b) Job Purpose: To effectively and efficiently provide secretarial and office management services to departmental head and advice the senior personal secretaries and personal secretaries on Secretarial duties using secretarial equipment and Ethical codes of conduct in order to facilitate implementation of departmental functions.

c) Main Duties/Tasks:
i. To accurately and timely word processing documents in the department by using personal computer in order to meet targets.
ii. To maintain records of incoming and outgoing correspondences and files while maintaining confidentiality using registers of direct communications with the concerned to facilitate departmental activities and keeping track of file movement.
iii. To attend departmental visitors by welcoming entertaining and providing them with relevant information’s and guidance so that image of VETA can be maintained.
iv. To arrange and maintain record of events including appointments, meetings, visiting schedules by keeping and updated diary of events of facilitate working schedule of the department.
v. To initiate travel and accommodation arrangement by informing the concerned of the details in order to provide the requested service in time to improve efficiency of the department.
vi. To participate in budget preparation by providing inputs of measurements in order to facilitate preparation of Departmental budget.
vii. To timely rise order of office requirements using requisition forms to ensure adequate office supplies to the Department.
viii. To arrange and coordinate meetings by providing meeting notification to members and recording proceedings during the meeting for record keeping.
ix. To attend any other duties related to his/her job as may be assigned by his/her superior from time to time.

d)Minimum Qualification and experience required:
· Form IV with passes
· Diploma in Office Management
· Executive Secretarial stage II
· Typing stage III
· Must be able to use if ICT equipment.
· Should be able to write presentable report by Shorthand/Hatimkato
.

MODE OF APPLICATION
ü Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.

ü Only applicants with required qualification will be considered.

ü Only short listed candidates will be contacted.

Deadline for submission of applications is 5th August, 2017.via southernhighlandsvtc@gmail.comd)