Job Summary
Under the overall guidance and supervision of the Senior Administration Manager and direct supervision of the Associate Administrative Officer, the driver ensures that EGPAF staff and official visitors/consultants are driven safely to meetings, workshops, and other work-related destinations; and that the EGPAF vehicle under in charge is maintained in an optimal working condition. The driver provide logistical support and back up to operations department as required and advised from time to time by the supervisor.
Essential Duties and Responsibilities
Logistics Support
Project Drives EGPAF staff and officials to meetings, field trips and other destinations on official business.
Collects and delivers mail, packages and equipment; and maintains records of all deliveries and distributions.
Performs pick up duties from various points as directed by the supervisor
Work with respective departments to follow up on various permits and VAT exemptions
Work to clear various EGPAF shipments at different levels
Assist in receiving, packing, labeling and distributing parcels to different destinations as advised from time to time
Perform purchase duties for the office such as office supplies
Vehicle Maintenance
Ensures that the assigned vehicle is compliant with the EGPAF minimum operating standards and Foundation Vehicle use Policy requirements.
Performs minor repairs, arranges for regular maintenance and ensures that the vehicle is kept clean and in good running condition at all times.
Ensures safety and custody of the vehicle, including tools.
Ensures availability of all the required documents/supplies including vehicle insurance, registration, logs, office directory, and map of the city/country, first aid kit, and necessary spare parts are in the assigned vehicle.
Ensures that, in the event of an accident involving the office vehicle, the necessary steps required by rules and regulations are followed.
Administrative Support
Maintains records for vehicles, logs official trips, records daily mileage, records the use of fuel vouchers, and keeps records on consumption.
Keeps track of insurance and other tax formalities
Assist office staff in filing, photocopying and maintaining stores when required.
Assists in the mailing and distribution of letters and publications
Collect and distribute mails as directed by the administrative assistant
Follow up on utility invoices and deliver checque on the specified period of time
Other duties
Provide back up in the operations department in absence of other operation team members
Perform other reasonable duties as may be assigned from time to time by the supervisor
Required Qualifications
Certificate of Secondary Education
Certificate from a reputable Driving College
Clear Class C driving license
Clear driving history and promises driving record
At least two years’ experience as a driver, with preference for experience with USAID or other International Organization will be an added advantage.
Safe driving records
Long distance driving experience
Good oral communication ability in both Swahili and English
Ability to be flexible and learn quickly, ability to work with variety of different people and culture
Knowledge, Skills & Abilities
Good oral communication ability.
Polite, easy going, ability to work with variety of different people and cultures
Ability to work after hours to transport staff/consultants to airport and other location.
Strong language capability in both Kiswahili and English
Job Circumstances
The position is based in the districts we operate and may require travelling outside of the working stations to other locations of program implementation
HOW TO APPLY
EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.
Submissions to be sent to:
The Director of Operations,
Elizabeth Glaser Pediatric Aids Foundation,
P.O. BOX 1628,
395 Ursino Park , Mwaikibaki Road, Morocco.
Dar es Salaam, Tanzania.
Or e-mail: recruitment.tanzania@pedaids.org
Closing date: 4th August 2017.
Only shortlisted candidates will be contacted.