EARTH SCIENCES INSTITUTE OF
SHINYANGA
P. O. Box 1016, Shinyanga, Tanzania,
Tel: + 255 28 2762854, +255785163274/ +255769426401
Email: info@esis.ac.tz, Website: http://www.esis.ac.tz

EMPLOYMENT OPPORTUNITY
Introduction
Earth Sciences Institute of Shinyanga (ESIS) is a Private Technical Institute
licensed by the National Council for Technical Education of Tanzania (NACTE)
with Reg. No REG/EOS/041 to offer Exploration and Mining Geology and
Petroleum Geosciences courses. ESIS’s head office is located in Shinyanga
Municipality while some classes and dormitories are currently located within
the mining premises of Williamson Diamond Limited in Mwadui Shinyanga.

Job Title: Records Assistants
Department: Administration
Report to: Administrator

Main Purpose
Records assistant work under the supervision of the Administrator shall securely sort,
classify, maintain and archive different documents, files, records in a central filing
system.
Personal Attributes
-Team player with the ability to work independently
– High level of integrity, honest and sense of responsibility
– Self motivated and able to endure long working hours in
new challenging environments
– Committed to deliver work of a high quality that meet and
exceed industry standards
– High level administrative skills
– Demonstrate high level of customer care skills
Roles and Responsibilities:
The Record Assistant will be responsible in particular for:-
– A records assistant provides assistance in managing ESIS records.
– Ensure that all records are gathered, processed, indexed and well-kept
securely
– Maintain ESIS security and confidentiality of information in
accordance with the ESIS Record Management and Public Information
– Provide access to filed reports/documents through proper
authorization protocols
– Establish, update and maintain a one point records registry hub
– Establish and maintain an updated file tracking system
– Accurately record, file and distribute all inbound and outbound
correspondences including mails, faxes, emails and internal
correspondence etc.
– Assist in the training of internal users on records management
systems and related processes.
-Assist in the formulation, implementation and review of record
management policies and the related documents to match with
Tanzania Information Related Laws and Policies.
– Prepare and submit weekly and monthly record management reports
to the supervisor
– Perform any other duties as may be assigned by his/her supervisor

Qualification and Experience:
– We are looking for a certificate or Diploma candidates with background in
records management or related field
– Multipurpose individual
– Good Communication skills (written, verbal or even both)
– Knowledge of database and computer basics at large
– A sound and good track record of confidentiality on information
management
-Able to work independently and under pressure and still meet deadlines
– Ability to work long hours
– Sound knowledge of customer service principles
– An individual who is motivated to grow and advance his/her career
through reading and studying
– The incumbent should be multitasks individual who can perform
secretarial tasks, such as typing,photocopying,receiving calls,
– Should be not be above 30 years old.
– Women are highly encouraged to apply

Application Instructions
Submit your application letter together with an updated CV to
The Principal
Earth Sciences Institute of Shinyanga (ESIS)
Shinyanga
P.O. Box 1016, Shinyanga
Apply online Website: http://esis.ac.tz/jobs/
Send via Email: principal[at]esis.ac.tz/
Remuneration
The post carries attr activ e remuneration and fringe benefits,
according to ESIS’s Scheme of Service.
Application Deadline:
Thursday, the 3 rd of November 2016 at 17:00pm
To learn more about us please visit us at:
Location: SHINYANGA
Postal Address: P.O. Box 1016, Shinyanga
Website: www.esis.ac.tz
Tel: + 255 28 2762854, +255785163274/ +255769426401
Email: info[at]esis.ac.tz/