Job Purpose:
Under the direct supervision of the HR and Admin Manager, the
Administration Coordinator coordinates and oversees day to day
Administration activities of the organization, overall management of
organization assets and equipment, fleet management, and property and
facilities, utilities and travel at the Head office and field offices.

Duties and Responsibilities:
• Responsible for the administrative services for the entire organization
• Develop and maintain database for all suppliers of administration
department
• Ensure that lease agreements are up to date for all PSI Tanzania
offices country wide and properly kept in a data base.
• Responsible for Management of stationary and utilities expenditures at
the head office and field offices.
• Ensure PSI Tanzania complies with expatriate housing policy
• Facilitate house search to all new expatriate employees in the country
• Ensure that all utility bills are paid timely including monthly
updates and payments of staff air time.
• Ensure proper management of the security company that provides
services at PSI Offices.
• Work with procurement department to procure new service and or renewal
of service agreements
• Prepare maintenance schedule and ensure its implementation
• Conduct a due diligence process by review spare parts quotes and
advise the management
• Assist on planning and controlling the daily movement of Vehicles
using PSI available tools
• Assist on drawing training program for new and old drivers in view of
performance improvement.
• Ensuring that all Vehicles are running within stipulated Government
Regulations such as, Insurance Cover etc.
• Ensure offices, warehouse, Funitures, Vehicles and other property and
asset acquisition to meet the needs and requirements and also disposal
of all not needed and deteriorated assets or properties.
• Manage Head office and field office inventory by maintaining updated
information in collaboration with ROMs for Regional offices and propose
disposal where necessary.
• Ensure high standards of cleanliness and maintenance of office and
warehouse surrounding environment
• Ensure that all PSI properties are correctly valued , insured and
premium paid accordingly
• Responsible for follow up of all TRA tax exemption and ensure
exemption certificate is in place
• Work with finance and procurement department to ensure clearance of
PSI goods whenever needed

Academic and Professional Qualification
• Bachelor degree in Administration, HR or Logistics
• 4 years’ experience in administration duties
• Excellent interpersonal and communication skills
• Experience of managing a team
• Experience in fleet management will be an added advantage.
• Excellent oral and written communication skills in both English and
Swahili
• Ability to work efficiently and quickly in a fast paced environment

Applications for the position must include:
i. A cover letter illustrating your suitability for the position against
the listed requirements.
ii. Detailed curriculum vitae showing contact address, email, and
day-time mobile phone number(s) and three (3) referees, ONE being your
last employer
Applications will be considered valid if sent/received before 1700hrs,
July 28th 2017. Please note that only short-listed applicants meeting
the above requirements will be contacted. Send your application to
recruitment@psi.or.tz , in MS Word or PDF file. Indicate the name of
position on the subject line of your email.