1.1 Duties and Responsibilities
i) Prepare documents like daft contracts, materials/goods requisitions, maintenance agreements, purchase and check requests;
ii) Conduct market and product research and costs analysis;
iii) Analyse suppliers terms and conditions and revise to ensure compliance with procurement regulations;
iv) Assist in the developing and recommending various operational policies and procedures within the framework of procurement regulations;
v) Coordinate with the requisitioning department to obtain required administrative information and/or documents necessary for processing the procurement;
vi) Address specific purchasing needs and specifications with user department;
vii) Supervise employees engaged in the processing of purchasing documents (eg specifications bids, shipping releases, purchase requests and other documents).
viii) Prepare periodic and special reports and maintains current data on suppliers and new products as well as appropriate records and form;
ix) Purchase various commodities and/or services including construction projects, ICT and research equipment requirements;
x) Maintain inventory and stores ledger;
xi) Check tally records and reconcile the stores and advise on the best and economic ways of disposing off of obsolete stores; and
xii) Perform any other duties as may be assigned by the supervisor.
1.2 Minimum qualifications and Requirements
• Holder of University Bachelor’s degree in Procurement and Logistics Management or Advanced Diploma in Materials Management or Advanced Diploma in Procurement and Logistics Management or its equivalent;
• Certified Procurement and Supplies Professional (CPSP) by Procurement & Supplies Professionals and Technicians Board (PSPTB) or an equivalent qualification,
• Registered with the Procurement & Supplies Professionals and Technicians Board (PSPTB) under approved category or above and have a practicing licence;
• At least five (5) years of relevant working experience in a reputable institution;
• Proven knowledge and experience in the Procurement Management Information System (PMIS) will be added advantage.
CANDIDATES’ ATTRIBUTES FOR THE ABOVE VACANT POSITIONS TO BE FILLED:
All Candidates must:
• Demonstrate highest degree of integrity;
• Possess good communication and interpersonal skills;
• Be self-driven and capable of working with minimal supervision;
• Be capable of delivering excellent results while working under pressure with
tight schedules and deadlines.
6.0 TERMS OF EMPLOYMENT
Successful candidates will be employed on Unspecified Period of Contract (Permanent and Pensionable Terms). However, the employment will only be confirmed after completion of six (6) months’ probation period with candidate’s successful performance.
7.0 REMUNERATION
Attractive remuneration package will be offered to successful candidates.
8.0 MODE OF APPLICATION
Applications should be on APPLICANTS’ HANDWRITING indicating the REFERENCE NUMBER (Ref. No.) of the application, accompanied with detailed CURRICULUM VITAE (CV) providing NAMES, POSITIONS and detailed CONTACTS OF THREE (3) RELIABLE REFEREES, and copies of relevant CERTIFICATES and TRANSCRIPTS.
Application letter and the envelope should bear the Ref. No. of the post applied.Application without Ref. No. will not be considered.
Applications with statement/Provisional results or Statements of Results from the Issuing Authority (e.g. NECTA, University, College) where the Certificates have already been issued will not be considered, thus, need not to apply.
10.0 DEADLINE FOR RECEIVING APPLICATION
Application should be submitted in envelope to the address below not later than Monday, 4th May, 2015 at 1700 Hrs. Any application received after the due date will not be considered.
Only short listed candidates will be contacted for Interview.
DIRECTOR GENERAL,
SUMATRA HEAD OFFICE,
MAWASILIANO HOUSE,
ALI HASSAN MWINYI RD/NKOMO ST.
P. O. BOX 3093,
DAR ES SALAAM.